4 Tips for Purchasing the Best Printer for Your Small Business

Even though most communication in businesses today is done through phones and email, there is still the need to prepare and present documents in print form. That is why a printer is one of the essential pieces of equipment for your small business. However, with so many kinds of office photocopiers and printers with different inbuilt features and functionality, making the right choice can be a daunting task. You need equipment that will meet your needs and benefit the business for years. Here are essential guiding tips that will help you choose the best business printers for your enterprise.

1. Identify Your Printing Requirements

From a simple monochrome printer to a colour laser printer or LED printer, there are various printers suited for different types of printing jobs. If the business usually deals with plain text letters, spreadsheets, and documentation with no graphics and photographs, a simple monochrome printer would be suitable for the job. On the other hand, if you print photos, complex logos, and other forms of imagery, you should invest in a color laser printer. Color printers and their consumables are costly; therefore, you may want to manage their access so as to avoid misuse.

2. Look for Business-Related Features

Choosing a printer with business-oriented features can increase the equipment’s efficiency and save time and costs in the business. For instance, invest in a printer that can connect to the company's LAN. This way, users across the company can share the printer through your network. Also, consider a printer that has slots for memory cards and USB-compatible devices for easy printing of documents on portable storage devices. Other features you may want include double-sided printing, copying, and faxing capabilities.

3. Assess the Printer’s Speed

Time efficiency is critical in the business setup, and you need a printer that can prepare documents within the shortest time possible. Your anticipated print volume will determine the proper processing power and speed of the printer. For moderate use, you may go with one that prints at least 20 or 30 pages per minute. This speed is adequate for most business. However, for high-volume use, you may want that with a speed of above 40ppm. Note that the printer’s speed is a contributing factor to its cost; therefore, high-speed printers are usually expensive.

4.. Select a Low-Maintenance Printer

Just like other equipment, office printers also require maintenance for optimal operation. However, some are high-maintenance and can drain your resources with regular cleaning, after purchases services, high energy consumption, ink and toner refills, and routine repairs. Go for a low-maintenance printer that can be shared in the business without accelerating the maintenance costs. For this reason, you should avoid some of the cheapest printers around. Most low-cost printers will cost you more in the long run as they require frequent ink or toner replacement.

Finding the best printer for small business use doesn’t have to be a complicated process. Assess your budget and choose efficient and reliable equipment with the right features and capabilities. Also, check the price of their consumables to minimize operational costs in the future. There are additional resources available at XMA Business Solutions.